Terms & Conditions, and Privacy Notice

1. Organizer

The International Student Artist Awards hereinafter referred to as the “Contest” Each student who submits an entry is referred to in these Terms as a “Participant.”

2. Eligibility

The Contest is open to students worldwide who are enrolled in grades 6 through 12 as of September 1 of the submission year. Participants under the age of 18 must obtain consent from a parent or legal guardian. Participants under the age of 13 are subject to additional parental consent requirements under the Children’s Online Privacy Protection Act (COPPA). The Contest reserves the right to verify eligibility at any time.

3. Artwork Requirements

All submitted artwork must be original work created solely by the student.

Accepted mediums include: acrylic painting, oil painting, pencil drawings, colored pencil drawings, watercolor, poster color, gouache, ink, screen print, woodcut, linocut, collagraph, engraving, etching, lithography, collage, relief art, and mixed media (two or more listed mediums combined).

AI-generated, Digital art and photography are not permitted.

Artwork must not:

• Infringe upon any copyrights, trademarks, or intellectual property rights

• Contain offensive, inappropriate, or unlawful content

Any use of plagiarism or AI-generated content may result in disqualification.

4. Submission Guidelines

Entries must be submitted through the official online submission form.

The file name must include the participant’s first name, last name, and artwork title.

Ex) Firstname_Lastname_Title.jpg, John_Smith_image.jpg

Only Jpg, PNG files are accepted. Files size must be under 1MB.

Each participant may submit one (1) entry.

Required submission materials may include:

• Student name

• School and grade

• Art Teacher Email address

• Country

• Artwork title, size, medium, year, and description

• Parent/guardian name

• Email address

• Parent/guardian consent and agreement

Incomplete or non-compliant submissions may not be considered.

5. Judging and Awards

Entries will be evaluated by a panel of judges based on artistic skill, creativity, and originality. Judging may be conducted anonymously. All decisions of the contest are final and binding. Winners may receive digital certificates and recognition as determined by the contest. Winning artworks may be displayed on the contest website and related platforms.

6. Intellectual Property Rights

Participants retain full ownership of their artwork.

By submitting an entry, participants (and parents/guardians, where applicable) grant the Contest a non-exclusive, worldwide, royalty-free license to:

• Display artwork on websites, exhibitions, and promotional materials

• Use artwork for contest-related publicity

Artwork will not be sold or commercially exploited without additional explicit permission.

7. Publicity

By entering the Contest, participants agree that:

• Their artwork may be displayed publicly

• Limited personal information (such as name, grade, and country) may be used for identification

Additional identifying information will not be used without explicit consent.

8. Media Release

By entering the Contest, participants (and parents/guardians, where applicable) grant the Contest organizers a perpetual, worldwide, non-exclusive, royalty-free license to use, reproduce, display, publish, and distribute submitted artwork, as well as the participant’s name, grade level, country, and likeness (if provided or captured in Contest-related contexts), for purposes including but not limited to:

• Marketing and promotional materials

• Social media content

• Website galleries and digital archives

• Press releases and educational materials

• Exhibition and event promotion

No additional compensation will be provided for such use, and no further approval shall be required for uses permitted under this section.

9. Limitation of Liability

To the fullest extent permitted by law, the Contest organizers, affiliates, and partners are not responsible for:

• Lost, late, incomplete, or misdirected submissions

• Technical errors, system failures, or data loss

• Unauthorized access to submissions

Participation is at the participant’s own risk.

The Contest shall not be liable for any damages, losses, or injuries arising from participation.

10. Indemnification

Participants (and their parents/guardians, if applicable) agree to indemnify and hold harmless the Contest organizers, affiliates, and partners from any claims, damages, or liabilities arising from:

• Violation of these Terms & Conditions

• Infringement of intellectual property rights

• Submission of unlawful or inappropriate content

11. Disqualification

The Contest reserves the right to disqualify any participant who:

• Violates these Terms & Conditions

• Submits false or misleading information

• Engages in fraudulent, abusive, or unethical behavior

12. Judging Disputes

All judging decisions are made at the sole discretion of the Contest organizers and appointed judges.

Participants acknowledge that:

• Judging decisions are final and not subject to appeal

• The Contest is not required to provide scoring details or explanations

• No disputes regarding results will be entertained

13. Governing Law

These Terms & Conditions shall be governed by and interpreted in accordance with the laws of the state in which the Organizer’s principal place of residence or business is located, without regard to its conflict of law principles.

14. Children’s Privacy (COPPA Notice)

We are committed to protecting children’s privacy and complying with the Children’s Online Privacy Protection Act (COPPA).

a. Information We Collect

For participants under 13, we may collect:

• Child’s name and grade

• Child’s country of residence

• Parent/guardian name and email

• Artwork submissions

b. How We Use Information

Information is used only to:

• Administer the Contest

• Communicate with parents/guardians

• Notify winners and distribute awards

• Display artwork, name, grade, and country with parental consent

c. Parental Consent

Verifiable parental consent is required before collecting personal information from children under 13. Without consent, participation is not permitted.

d. Disclosure of Information

We do not sell or share children’s personal information except:

• With judges (anonymized when possible)

• With service providers assisting Contest operations

• When required by law

e. Parental Rights

Parents/guardians may:

• Review their child’s information

• Request deletion

• Withdraw consent at any time

f. Data Security and Retention

We implement reasonable safeguards to protect personal information. Data is retained only as long as necessary for Contest purposes.

15. Data Privacy (General)

Personal information collected from all participants is used solely for Contest administration. We do not sell or distribute personal data to third parties for marketing purposes. By entering, participants (and parents/guardians, where applicable) consent to the collection and use of their data as described in these Terms.

16. Modifications and Cancellation

The Contest reserves the right to:

• Modify, suspend, or cancel the Contest at any time

• Update these Terms & Conditions without prior notice

17. Acceptance of Terms

By submitting an entry, participants (and parents/guardians, where applicable) acknowledge that they have read, understood, and agree to be bound by these Terms & Conditions.